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It helps to prevent procrastination – Continuing from this last point, when you make this commitment to yourself, it helps to prevent procrastination.This self-commitment helps you to turn good intention (the tasks on your task list) into a plan of action (a commitment about when you're going to get the work done). You’re making a promise to turn up at 10am and work on that presentation. When you time block, you’re applying the same commitment to yourself. These are usually situations where you’ve made a commitment to someone else to turn up at a specific time and give them your attention. It helps you to convert intention into action – Most people use their calendars for important, time-sensitive events like meetings or phone calls.By taking the time to think about how long tasks will take to complete, you’re able to approach your projects and tasks in a much more realistic way. So, when you look at your list of 10 things to do today and fill the available time in your calendar with the first 5, you instantly know you can’t get everything done and have to re-plan. When you schedule time for these tasks and put them on your calendar, you’re forced to make a guess as to how long those tasks will take to complete. In other words, it’s easy to over budget too many tasks into your day or week. One of the challenges in managing a to-do is that it’s very easy to over-commit.
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It forces you to think about the time required for your work – Most people have a to-do list, either on paper or using some kind of app.
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The advantages of time blockingįirstly, let’s look at why time blocking is such a useful productivity technique (or if you want to skip ahead and get straight into the practical steps, click here): But don’t worry, I will address all of these concerns below. Plans change, what about emergencies, this is too rigid for me!”. Or, better still, time blocking could be performed at the start of your week (or the even the end of the previous week) where you plan your entire week in advance.Īt this point, I’m sure lots of readers are thinking “What?! I can’t plan my entire week. That way, you can start the new day and get straight into your first task. Better yet, you could plan your time the day before as you finish up your workday. Time blocking can be performed at the beginning of the day as you plan what you’re going to work on. That’s where this “block” would go on the calendar. Maybe I want to work on it from 10am – 12pm on Wednesday. Time blocking is the practice of scheduling appointments on your calendar to illustrate when you’re going to work on a particular task or project.įor example, let’s say I have a task on my to-do list like: “Prepare sales presentation” I would then “block” out (or “schedule”) time on my calendar to work on this task.